ISS - Source to Pay
The Intenda Solution Suite (ISS) is an end-to-end, fully integrated software solution, which can interface into existing ERP systems or other software investments that a client may have in the enterprise. Dependant on the client configuration, the ISS suite comprises a set of modules of which most can operate in a stand alone mode or as a collective solution. Developed on the latest state of the art technology platform, this solution addresses a client's inbound Spend Management needs. This has been proven over and over again by our global client base. Each module is unique in its offering, and the module information below will provide further insight into this world class solution suite.
The solution offers, from a technology viewpoint, the following salient features:
- 100% web based (access to system via Internet Browser)
- Configurability to client requirements (AS IS / TO BE)
- Quick Start with Template from previous industry streams, or from scratch
- Process and Role based access
- Simple, fast technical deployment
- Databases: MS SQL & Oracle – other RDBMS very easy if required
- Platform OS: Windows, Linux & Unix (incl. SUN Solaris)
- Hardware platforms: PC, Server, Midrange or Mainframe
- Multiple browsers: MS Explorer, Firefox, Google Chrome
The Supplier Management solution consists of a combination of activities and the total solution deployed depends on the customer specific process requirements and configuration. The Supplier Management functions include Online / Offline Questionnaires, a Supplier Self Service ability (Registration & Updates), and Supplier Database Detail Maintenance features. Triggers can be set for automated reminders for alerts to strategic objectives, such as Tax Clearance Certificate expiry etc.
Supplier Self Service
The Intenda Solution Suite enables self registration and self maintenance of supplier data in a secure environment. It thus comprises a true business-to-business facilitation portal, specifically designed for the global Spend Management market. Its main aim is to bring buyer and supplier communities together, via a single system, providing authentication, secure access and encrypted electronic data capture.
The solution / service has been developed to cater for all electronic options of access and interaction with electronic Supplier Registration, Questionnaires, Supplier Bids & Quotations and Supplier Contract Management functions (Amendments online) and Supply Purchase Order Management. This is done without compromising the standard non-electronic communication mediums (paper, fax, delivery etc.)
The Intenda Solution Suite’s Quotation Module automates the complete process from the end user request through procurement's request for Quotations and the evaluation process and is used for the typical 3 quote or daily procurement function, where non complex bidding is involved.
Request for Sourcing
The Request for Sourcing capability addresses the process of end users electronically capturing requests, in a structured manner. Thereafter these requests are available to the sourcing / procurement function, where the request merely gets switched into a Quotation or Tender / Bid for completion of the process.
The Intenda Solution Suite’s RFx Module automates the complete process from end user requisitions, through the build, issue and evaluate process, ending with a formal approved contract or pro-forma Purchase Order. The capability to create any type of request now exists, be it a request for a quotation, bid, tender, service et al. Dependant on the type, the necessary business process and logic is followed for the desirable result.
The Contract Management Module addresses the automation and management of the Contract Lifecycle Management, including compliancy, for the modern enterprise, right down to a line item level. This includes salient contract management elements such as:
- Rates of Exchange
- Terms & Conditions
- Cost Breakdowns
- Reminders and proactive notifications
- Centralisation of all source documents
- Keyword searches
The Intenda Solution Suite’s Purchase Management Module facilitates end users in the enterprise to create electronic baskets from existing Contracts or awarded Quotations, enabling the complete buy side transaction of the selected goods or services.
Once again, automation facilitates the final reach, after approval, to the Supplier electronically, with a full supplier order management function available.
On delivery, the GRN process can be completed by the end user, invoice matched, and then the transaction can be released and interfaced to the payment process of the customer.
The Intenda e-Auction Module is proven and effective and has been used successfully over many years in the UK market. Now this feature is available as an alternate or complimentary sourcing action for the driving down of costs in the enterprise.
The Intenda Solution Suite is fully OJEU compliant and supports the regulatory requirements. This includes management of the sourcing event dates in line with the minimum periods for each phase, as well as integrated Contract Notices and other standard forms, which are electronically transferred via Intenda’s eSenders XML interface to TED. Intenda’s Reverse Auction Managed Service strictly follows the regulations. Intenda is conversant with European Union Procurement Regulations and is called on by many of our clients to advise on compliance. http://simap.europa.eu/ojs_esenders/list_of_ojs_esenders/index_en.htm
Management Reporting Console
As an underlying base to the complete Intenda Solution Suite, the Management reporting Console adds value to the existing reports embedded in the various modules, where applicable.
A variety of standard reports are available within the system (screen based), as output from the system (paper based) or additional reporting via the reporting tools available as part of the solution. As the system is based on an open platform database, report writer tools can be used to build additional customised reports (by the customer or by Intenda).